Privacy Policy

1. Compliance with Applicable Laws and Guidelines

We handle personal information in compliance with the Act on the Protection of Personal Information, other applicable laws and regulations, and relevant guidelines issued by the Personal Information Protection Commission and other competent authorities.

2. Acquisition of Personal Information

When acquiring personal information, we will notify or publicly disclose the purpose of use, including through this Privacy Policy. Where we obtain personal information directly from an individual in writing or by electronic means, we will clearly state the purpose of use in advance and collect such information by lawful and appropriate means.

3. Purposes of Use

We use personal information for the following purposes:

1. To provide legal services in connection with litigation and other legal matters, and to communicate as necessary in the course of such services
2. To verify an individual’s identity
3. To provide information regarding our firm’s activities, including lectures, seminars, newsletters, and similar communications
4. To send greeting cards, New Year’s cards, and similar correspondence
5. To accept and manage registrations for seminars, lectures, and other events
6. To respond to inquiries
7. To communicate and provide information in connection with recruitment activities, to carry out other activities necessary for recruitment, and to manage personnel matters following engagement or employment
8. For purposes incidental to any of the foregoing

4. Security Management Measures

(1) Security Measures
We take necessary and appropriate measures to prevent the leakage, loss, or damage of personal data and otherwise to ensure its secure management. Our principal measures include the following:
Establishment of internal policies and rules
We have established this Privacy Policy and related internal rules in order to ensure the proper handling of personal data, including compliance with applicable laws, regulations, and guidelines, as well as the maintenance of an appropriate inquiry contact point.
Organizational measures
We designate personnel responsible for the handling of personal data, clarify the scope of personal data handled by relevant personnel, and maintain internal reporting procedures for any actual or suspected violation of applicable law or this Privacy Policy. We also conduct periodic self-audits regarding the handling of personal data.
Personnel measures
Our work rules and internal employment regulations include provisions concerning confidentiality obligations with respect to personal data.
Physical measures
We implement measures to prevent the theft or loss of equipment, electronic media, documents, and other materials containing personal data. When such items are carried, including within our office, we take steps to ensure that personal data cannot be readily identified.
Technical measures
We maintain access controls to limit both the personnel who may access personal data and the scope of the personal information databases available to them. We also use systems designed to protect information systems handling personal data against unauthorized external access and malicious software.
(2) Supervision of Personnel
Where our personnel handle personal data, we provide appropriate instruction and training regarding the proper handling of such data and exercise necessary and appropriate supervision.
(3) Supervision of Contractors
Where we entrust the handling of personal data to a third party, we select contractors that maintain appropriate security measures and exercise necessary and appropriate supervision over them.

5. Provision to Third Parties

Except where the individual concerned has given prior consent, or where disclosure is otherwise permitted under applicable law, we do not provide personal data to any third party other than service providers acting on our behalf.

6. Joint Use of Personal Data

We may jointly use personal data as set out below:
Categories of personal data subject to joint use
Name, address, telephone number, and email address
Parties with whom such data may be jointly used
Attorneys and judicial scriveners affiliated with our firm
Purpose of joint use
For the purposes described in Section 3 above
Persons responsible for the management of jointly used personal data
Toyoki Sakamoto, Attorney-at-Law
Tadato Fujiwara, Attorney-at-Law
Kazuyo Nishikata, Attorney-at-Law
Hiroyo Kamata, Attorney-at-Law
Daisuke Yokoyama, Attorney-at-Law
Tomo Tayano, Judicial Scrivener

7. Requests Concerning Retained Personal Data

If we receive an inquiry regarding the purposes of use of retained personal data, or a request for disclosure, correction, suspension of use, deletion, or similar action in relation to retained personal data, we will respond promptly after verifying the identity of the requester. For such requests, please contact the inquiry desk set out below.

8. Firm Information and Contact Point

Our firm details and contact point for inquiries concerning personal information are as follows. Please contact the inquiry desk below with any questions regarding this Privacy Policy or any request concerning retained personal data.

Firm Name and Address
Kobe Partners Law Office
3rd Floor, Kenryu Building
6 Kaigandori, Chuo-ku, Kobe, Hyogo 650-0024, Japan

Contact for Personal Information Inquiries
Kobe Partners Law Office
Personal Information Inquiry Desk
Tel: +81-78-331-5627
Business Hours: Monday to Friday, 9:30 a.m. to 5:00 p.m.
(excluding Japanese national holidays, the Obon holiday period, and the year-end/New Year holidays)

9. Amendments to This Privacy Policy

We may revise this Privacy Policy from time to time as necessary. Any revised version will be posted on this website.